Take control of your outsourced workers.

A vendor management system is the software that runs your outsourced workforce in one place: onboarding, timesheets, approvals, and invoices for the contractors, freelancers, and agencies who aren't on your payroll. It does for your external workforce what your HR system does for employees.

If outsourced labor is a real line in your budget and you can't answer "how many do we have and what do they cost" without opening five spreadsheets, yes. Most companies cross that line without noticing, then find out during an audit or a budget review that half their workforce was never really being managed.

Spreadsheets go stale the moment you save them, and they won't flag a misclassified contractor or an agency billing above rate. What it costs you is the overpayment and the compliance exposure sitting inside them, invisible until an audit or a budget review drags it into the open.

You describe your program in plain language and VendOrca stands up the workflow: onboarding outside workers, routing approvals, capturing timesheets and expenses, and running invoices, all in one system. Procurement onboards faster with spend in view, managers approve work in one place, and finance runs invoices and payouts off numbers everyone shares. What you get is a single source of truth for a workforce that used to live in scattered tools.

Two things you can put a number on. You overpay, because you can't compare rates across suppliers you've never seen in one view. And you carry misclassification risk, where a single reclassification can bring back taxes, penalties, and benefit claims that arrive after the fact, when they cost the most to fix.

It runs the workflow and pushes clean invoices into the ERP you already use. VendOrca never touches your money, so there's no new payment rail to stand up and no money-transmitter risk to take on. It sits alongside finance rather than replacing anything.

Hours, not weeks. It's self-serve: you describe your org, your setup, and your reporting hierarchy in plain language, and VendOrca configures itself to match. No implementation project, no ticket queue. And when something changes, you update it the same way, in plain language, without waiting on anyone.

One view of your outsourced workforce: headcount, spend, supplier performance, and cost per role, in real numbers instead of a quarter-end reconstruction. That's the leverage to hold suppliers to their rates and the visibility to answer a board question without a week of digging.

No. VendOrca is an AI-native VMS for outsourced workforces, unrelated to Yardi's VendorCafe.